A company without rules becomes absolute chaos. Projects can get lost, organization crumbles, and people don’t know what they are supposed to be doing during the workday. As a manager, you need to effectively communicate company policy to your employees, and monitor the adherence to these rules. But how do you help employees follow workplace standards?
You obviously can’t force anyone to follow your company rules (though they may not work for you for long). However, creating an accountability loop will improve your employees’ motivation to follow important policies.
You need to make workers aware of every policy, and that comes in the form of training and exercises. Inform them of the consequences of breaking the rules. You can also place signs in high-trafficked areas of the building so they regularly see the rules. If an employee breaks company standards, follow through with the appropriate consequences you mentioned in training. Accountability needs to be met before and after an incident happens.
Displaying signs around the workplace is another way to help employees follow rules. Visual pictures and writing can help people internalize rules and better keep to them. Some signs are meant to keep employees safe legally and physically, others are meant to inform.
ANSI Z535 standards recognized five types of signs in the workplace. From most important to least important, they are danger signs, warning signs, caution signs, notice signs, and safety instruction signs. Train your employees to recognize the difference so they can better keep themselves safe and understand the importance of the rules.
Reward Good Behavior
Don’t focus entirely on punishing bad behavior in your company, as that can cause a toxic or depressed work environment. You should also strive to reward good behavior that you see in your employees. It has been scientifically shown that positive reinforcement is more motivating than negative messaging.
How can you reward your employees? Some of the most popular “gifts” an employer can give is paid time-off. But many other businesses vouch for other material gifts—such as gift cards and “employee of the month” bonuses. Ask employees what they would like, and see if you can make it happen.
Workplace rules have their purposes, and helping employees understand your reasoning behind them improves their validity. Encourage positive reinforcement to provide a stronger work relationship and keep your employees satisfied at work. This is one of the best ways to improve as a company, and especially as a boss.
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