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WhenIsGood vs Doodle vs Calendly | Which is Better?

HomeTechnologyWhenIsGood vs Doodle vs Calendly | Which is Better?

In this article, I will talk about the WhenIsGood, Doodle, and Calendly appointment scheduling software that is available in the market. Compare each of them with each other. Finally, I will try to help you in getting the best one as per your scheduling needs.

Having the best software for the business is the need of the hour. There are a lot of appointment booking plugins like BookingPress Plugin available in the market. Improving the end user’s experience and ease of the appointment booking are two of the main criteria which are to be considered when choosing an appointment booking plugin.

To make the selection process easy we have chosen 3 popular systems which are trending in the market nowadays. To make you aware of the functionalities of each of them which can help you in making a good decision for your business.

Let’s begin by understanding each of them one by one.



WhenIsGood is an intuitive meeting scheduler app for businesses. It provides one of the simplified ways to schedule meetings. It is the best for scenarios where the company’s schedule keeps on changing.


WhenIsGood works in quite a simple way. Just click on the Calendar grid to get all the times, select the one that suits you and send invitees to your friends or colleagues. They would see the proposed time by you if it suits them they would confirm else they would ask to reschedule the meeting.

Subscriptions level for users

  • Basic 
  • Account
  • Premium


  • Update link features to update meeting schedule any time.
  • Show time duration for each meeting.
  • Export from Excel feature.
  • Turning on and off alerts as to when as per your convenience.
  • Quick sync feature with your calendar.



Doodle which started first as a polling tool has now emerged as one of the best appointment scheduling tools. It allows us to set up an availability calendar according to which it informs you when the user is free for the appointment. You can also create a customized link to that calendar for your meeting.


Doodle comes with four basic interfaces to work with:

  • Bookable calendar option in which users can choose a time to meet people based on their convenience.
  • Exclusive for paid users only a one-on-one scheduler.
  • Group polling to check the availability of meetings
  • Survey builder

Above all, the interface works differently when it comes to booking an appointment. It would not book an appointment until it is done manually.

Subscriptions level for users

  • Pro
  • Team
  • Enterprise


  • Polling users for preferred meeting times
  • Automated Sync options with Google Calendar, Office 365, and iCal.
  • Links that can be shared easily
  • Time Zone Detection
  • Automatic Reminders for Appointments
  • Apps support in Android and iPhone Devices
  • It can easily integrate with Zoom, Google Meet, and Slack



Calendly is an automated appointment scheduling platform that allows quick and easy appointment booking. Users can choose the best appointment time per their convenience with ease and book an appointment. It has more than 10 million users registered worldwide.


It is quite easy to use Calendly. Just provide your appointment preferences such as the time of the meeting and how much time between two meetings, and inform Calendly about the availability. Calendly will take that information and will create a customized calendar for you. It has an automated time zone control which allows you to book appointments irrespective of the location and time zone. 

Subscriptions level for users

  • Individual
  • Team
  • Enterprise

Paid Plans are designed as per your requirement. Each paid plan has different added features for the users. 


  • Feature for one-on-one and group meetings
  • Time polling and scheduling for group meetings
  • Automatic time zone detection and adjustment feature 
  • Automated reminder system for meetings.
  • Embedded payment collection (Stripe and PayPal) for business
  • Supports ‌iPhone and Android phones
  • Integrations with Zoom, GoToMeeting, HubSpot, Salesforce, and many others.
  • Enhanced Enterprise Security and admin management capabilities

Pros and Cons



  • Quite simple and straightforward to use with an uncomplicated dashboard.
  • Most of the features are free and overall it is quite cost-friendly.


  • Does not support multiple integrations with other tools or software.



  • Quite simple to coordinate and easy to use.
  • Provide a wide range of settings and gadgets to work with.
  • Can work for Multiple Calendars


  • Annoys users using free edition features with a lot of ads. 



  • Mobile Support and simple to use
  • Event tracking feature with checklist feature tracking also.
  • Advance Notification features in the chance of any change or cancellation


  • The Basic Version has limited features.
  • No guide for training.
  • Does support time zones, but it is quite tough when using it.
Read More: Why Salons Use Barber Shop Software for the Business Management?

Which one to choose between doodle vs calendly?

Let’s look deeper into the features, advantages, and use cases of both Doodle and Calendly with some specific data points:


Multi-Person Scheduling:

Doodle specializes in group scheduling. It allows you to propose multiple date and time options for a meeting or event and then gather responses from participants to find the most suitable time.

According to Doodle, users save an average of 30 minutes per scheduling round compared to traditional back-and-forth email exchanges.


Users can create Doodle polls with various options, including specific dates, time slots, or open-ended suggestions, depending on the nature of the event.

This flexibility is particularly useful for accommodating diverse schedules and preferences among participants.


Doodle integrates with popular calendar platforms like Google Calendar, Outlook, and Apple Calendar, allowing users to seamlessly sync their events and availability.

Integration with messaging apps like Slack enables easy collaboration and communication within teams.


One-on-One Scheduling:

Calendly focuses on streamlining the process of scheduling individual appointments or meetings.

Users can set their availability preferences, including specific time slots, duration of meetings, and buffer times between appointments.

Automation and Efficiency:

Calendly’s automation features eliminate the need for manual back-and-forth communication. Once a user shares their Calendly link, invitees can view available time slots and book meetings directly.

According to Calendly, users save an average of 6-10 hours per week on scheduling tasks.

Customization and Personalization:

Calendly offers extensive customization options, allowing users to brand their scheduling pages, customize confirmation and reminder emails, and create different meeting types with unique settings.

Advanced features like round-robin scheduling and group events make Calendly suitable for various use cases, from sales meetings to client consultations.


User Base:

Doodle boasts over 30 million monthly users worldwide, emphasizing its popularity for group scheduling and event coordination.

Calendly, with over 10 million users, has established itself as a leading choice for individual appointment scheduling, particularly in professional settings.

Integration and Compatibility:

Both Doodle and Calendly offer integrations with popular calendar platforms and productivity tools, ensuring seamless synchronization and workflow integration.

Customization vs. Simplicity:

While Calendly provides extensive customization options tailored to individual preferences and branding needs, Doodle prioritizes simplicity and ease of use for group scheduling tasks.

Cost and Pricing Plans:

Both platforms offer free plans with basic features, as well as premium plans with advanced functionality and customization options. Pricing structures may vary based on the user’s needs and organization size.

Ultimately, the choice between Doodle and Calendly depends on your specific scheduling requirements, whether you prioritize group coordination or individual appointment management, and your preferences for customization and automation.

Final Thoughts

From the above comparison for WhenIsGood vs Doodle vs Calendly, we can say that each of them provides its own unique features for your business. According to this, you can choose the one which best fits you and your business.

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pearls of wisdom
Prince Parker
Prince Parker
I am an Avid tech writer, usually specialized in writing tech-related blog articles. Alongside, I am passionate about WordPress, enjoy writing tech-related creative stuff, and a web addicted tech geek overall!


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