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Organizing the Best Summer Party: Top Tips

HomeInsightsOrganizing the Best Summer Party: Top Tips

We can all attest to the need to celebrate each new season, particularly when it’s as special as the summer. The season brings to mind relaxing under the sun’s rays while listening to some chill-out music, but it also brings forth images of party-people making the most of the sun, sand, and sea. There’s no better way to welcome the season – whether you’d like to get everyone into a relaxed, can-do vibe at your workplace or would just like to usher in the season with your friends. But there’s a way to plan it to make it more special; after all, you wouldn’t want it to be just like all the other events and parties out there, would you? Make it an all-out, unique event with a few tips. Here’s how to organize the best summer party, bar none.

1. Send out invites ASAP

With beach parties, summer barbecues, and even simple get-togethers, summer activities tend to fill up – and fill up fast! It’s why it’s important to rally the troops ahead of time. The timing of your event will matter, so make it a point to send in your invites as early as possible, whether it’s via email, Messenger, or snail mail. For slightly informal events, a few days ahead is ideal. But for more formal affairs like housewarmings, baptisms, or corporate family days, at least a month or three weeks’ notice works best.

2. Make sure you have the stuff

You may have your theme already, but it’s time to make sure you have what you need to entertain your guests! Start off by preparing your list of essentials – from the chairs and tables to the food and drinks. But afterwards, you should concentrate on the kind of party you are having. For example, if you are having a pool party, it isn’t complete without sunscreen, towels, and pool toys. The same is true if you’re having a summer conference – your guests would need pens, notepads, and the like. Make it extra special as well. Think outside the box and present your guests with something they’ll appreciate, says expert party planners like those from Think face spritzers on a warm day and a cool, welcoming drink such as a sangria to give everyone upon entry.

3. Stick to a simple menu

One of the best-kept secrets of those who plan spectacular events is they know what counts. And what does count? Food! The secret, though, is to choose a menu that is easy to prepare and in season. And the good news is that summer is the perfect season for it. Summer faves like veggies and fruits are easy to source and are at their best. Also, make sure to ask about food allergies because it not only makes guests feel special; it also helps you avoid any food emergencies!

And when it comes to the drinks, now is your time to shine. It’s best not to overthink it – set up a self-service station and stick to the tried-and-tested stuff; beer, wine coolers, tea and lemonade, and a well-chosen summer cocktail can work wonders.

pearls of wisdom
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