In this article, I will talk about the WhenIsGood, Doodle, and Calendly appointment scheduling software that is available in the market. Compare each of them with each other. Finally, I will try to help you in getting the best one as per your scheduling needs.
Having the best software for the business is the need of the hour. There are a lot of appointment booking plugins like BookingPress Plugin available in the market. Improving the end user’s experience and ease of the appointment booking are two of the main criteria which are to be considered when choosing an appointment booking plugin.
To make the selection process easy we have chosen 3 popular systems which are trending in the market nowadays. To make you aware of the functionalities of each of them which can help you in making a good decision for your business.
Let’s begin by understanding each of them one by one.
WhenIsGood
WhenIsGood is an intuitive meeting scheduler app for businesses. It provides one of the simplified ways to schedule meetings. It is the best for scenarios where the company’s schedule keeps on changing.
Working
WhenIsGood works in quite a simple way. Just click on the Calendar grid to get all the times, select the one that suits you and send invitees to your friends or colleagues. They would see the proposed time by you if it suits them they would confirm else they would ask to reschedule the meeting.
Subscriptions level for users
- Basic
- Account
- Premium
Features
- Update link features to update meeting schedule any time.
- Show time duration for each meeting.
- Export from Excel feature.
- Turning on and off alerts as to when as per your convenience.
- Quick sync feature with your calendar.
Doodle
Doodle which started first as a polling tool has now emerged as one of the best appointment scheduling tools. It allows us to set up an availability calendar according to which it informs you when the user is free for the appointment. You can also create a customized link to that calendar for your meeting.
Working
Doodle comes with four basic interfaces to work with:
- Bookable calendar option in which users can choose a time to meet people based on their convenience.
- Exclusive for paid users only a one-on-one scheduler.
- Group polling to check the availability of meetings
- Survey builder
Above all, the interface works differently when it comes to booking an appointment. It would not book an appointment until it is done manually.
Subscriptions level for users
- Pro
- Team
- Enterprise
Features
- Polling users for preferred meeting times
- Automated Sync options with Google Calendar, Office 365, and iCal.
- Links that can be shared easily
- Time Zone Detection
- Automatic Reminders for Appointments
- Apps support in Android and iPhone Devices
- It can easily integrate with Zoom, Google Meet, and Slack
Calendly
Calendly is an automated appointment scheduling platform that allows quick and easy appointment booking. Users can choose the best appointment time per their convenience with ease and book an appointment. It has more than 10 million users registered worldwide.
Working
It is quite easy to use Calendly. Just provide your appointment preferences such as the time of the meeting and how much time between two meetings, and inform Calendly about the availability. Calendly will take that information and will create a customized calendar for you. It has an automated time zone control which allows you to book appointments irrespective of the location and time zone.
Subscriptions level for users
- Individual
- Team
- Enterprise
Paid Plans are designed as per your requirement. Each paid plan has different added features for the users.
Features
- Feature for one-on-one and group meetings
- Time polling and scheduling for group meetings
- Automatic time zone detection and adjustment feature
- Automated reminder system for meetings.
- Embedded payment collection (Stripe and PayPal) for business
- Supports iPhone and Android phones
- Integrations with Zoom, GoToMeeting, HubSpot, Salesforce, and many others.
- Enhanced Enterprise Security and admin management capabilities
Pros and Cons
WhenIsGood
Pros
- Quite simple and straightforward to use with an uncomplicated dashboard.
- Most of the features are free and overall it is quite cost-friendly.
Cons
- Does not support multiple integrations with other tools or software.
Doodle
Pros
- Quite simple to coordinate and easy to use.
- Provide a wide range of settings and gadgets to work with.
- Can work for Multiple Calendars
Cons
- Annoys users using free edition features with a lot of ads.
Calendly
Pros
- Mobile Support and simple to use
- Event tracking feature with checklist feature tracking also.
- Advance Notification features in the chance of any change or cancellation
Cons
- The Basic Version has limited features.
- No guide for training.
- Does support time zones, but it is quite tough when using it.
Which one to choose between doodle vs calendly?
Let’s look deeper into the features, advantages, and use cases of both Doodle and Calendly with some specific data points:
Doodle:
Multi-Person Scheduling:
Doodle specializes in group scheduling. It allows you to propose multiple date and time options for a meeting or event and then gather responses from participants to find the most suitable time.
According to Doodle, users save an average of 30 minutes per scheduling round compared to traditional back-and-forth email exchanges.
Flexibility:
Users can create Doodle polls with various options, including specific dates, time slots, or open-ended suggestions, depending on the nature of the event.
This flexibility is particularly useful for accommodating diverse schedules and preferences among participants.
Integration:
Doodle integrates with popular calendar platforms like Google Calendar, Outlook, and Apple Calendar, allowing users to seamlessly sync their events and availability.
Integration with messaging apps like Slack enables easy collaboration and communication within teams.
Calendly:
One-on-One Scheduling:
Calendly focuses on streamlining the process of scheduling individual appointments or meetings.
Users can set their availability preferences, including specific time slots, duration of meetings, and buffer times between appointments.
Automation and Efficiency:
Calendly’s automation features eliminate the need for manual back-and-forth communication. Once a user shares their Calendly link, invitees can view available time slots and book meetings directly.
According to Calendly, users save an average of 6-10 hours per week on scheduling tasks.
Customization and Personalization:
Calendly offers extensive customization options, allowing users to brand their scheduling pages, customize confirmation and reminder emails, and create different meeting types with unique settings.
Advanced features like round-robin scheduling and group events make Calendly suitable for various use cases, from sales meetings to client consultations.
Comparison:
User Base:
Doodle boasts over 30 million monthly users worldwide, emphasizing its popularity for group scheduling and event coordination.
Calendly, with over 10 million users, has established itself as a leading choice for individual appointment scheduling, particularly in professional settings.
Integration and Compatibility:
Both Doodle and Calendly offer integrations with popular calendar platforms and productivity tools, ensuring seamless synchronization and workflow integration.
Customization vs. Simplicity:
While Calendly provides extensive customization options tailored to individual preferences and branding needs, Doodle prioritizes simplicity and ease of use for group scheduling tasks.
Cost and Pricing Plans:
Both platforms offer free plans with basic features, as well as premium plans with advanced functionality and customization options. Pricing structures may vary based on the user’s needs and organization size.
Ultimately, the choice between Doodle and Calendly depends on your specific scheduling requirements, whether you prioritize group coordination or individual appointment management, and your preferences for customization and automation.
FAQ: WhenIsGood vs. Doodle vs. Calendly – Which is Better?
- What is WhenIsGood?
WhenIsGood is a free scheduling tool that helps groups find a common available time by marking their availability on a shared calendar. It’s simple and doesn’t require sign-ups for participants. - How does WhenIsGood compare to Doodle?
WhenIsGood is more minimalist and focuses on availability polling, while Doodle offers more customization, integrations, and paid features like automatic reminders. - Is WhenIsGood better than Calendly?
WhenIsGood is great for informal group scheduling, but Calendly is better for professional use, offering automated meeting bookings, integrations with calendars, and payment options. - Is WhenIsGood free to use?
Yes, WhenIsGood is free for basic scheduling. A premium version is available for additional features like saved events and branding customization. - Does WhenIsGood integrate with Google Calendar?
No, WhenIsGood does not have direct Google Calendar integration. You’ll need to manually add confirmed meeting times to your calendar. - Which tool is best for team scheduling?
Doodle and Calendly are better for team scheduling as they offer advanced features like calendar sync, automated reminders, and scheduling analytics. WhenIsGood is better for quick, informal polls. - Can I use WhenIsGood for business meetings?
Yes, but it’s best for casual scheduling. If you need automatic confirmations, integrations, and reminders, Calendly is a more professional choice. - What are the main disadvantages of WhenIsGood?
No calendar integrations
No automated reminders
Basic interface that may feel outdated compared to Doodle or Calendly - Do participants need an account to use WhenIsGood?
No, participants don’t need an account. They can simply mark their available times and submit their responses. - Which scheduling tool should I choose?
Use WhenIsGood if you need a quick and free availability poll.
Use Doodle for group scheduling with more customization.
Use Calendly for professional meeting bookings with automation and integrations.
Final Thoughts
From the above comparison for WhenIsGood vs Doodle vs Calendly, we can say that each of them provides its own unique features for your business. According to this, you can choose the one which best fits you and your business.
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