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Bill Of Sale: What Is It, its Benefits and Things You Did Not Know?

HomeBusinessBill Of Sale: What Is It, its Benefits and Things You Did...

BOS is a legal document that is used to record the transfer of ownership of an asset to a second party in exchange for money. It is the document that is used to record the sale of vehicles, boats, equipment, aircraft, firearms, branded animals, and other personal property.

BOS acts as proof of purchase and is more than a receipt and an invoice. It is a legally binding document that proves that the transaction has indeed taken place. The presence of the document ensures that both buyer and seller are protected from fraud and mistakes. A completed BOS is proof of valid purchase and also provides that it is genuine. It also proves that the price paid is the same as claimed by the buyers. Key benefits are:

When you sign a bill of sale, it is a legal document that protects the interest of the seller and the buyer. In the absence of a BOS, the issues about the new owner may become issues related to the previous owner. You can prepare the bill of sale online but when you are preparing it, make sure that both parties sign it. In this way, it becomes a legally binding document. It acts as legal proof for the seller and shows that the sale of the item took place on the mentioned date and at the given price. A bill of sale from Oklahoma is available with various legal forms on site.

Useful in Tax Matters

There is a considerable role of the motor vehicle bill of sale when the seller is filling the sales tax. Whether you are a dealer or individual seller of the item, you will have to pay the government sales tax, and a copy of the bill of sale is needed as proof of the selling price.

Registering a Vehicle is Easy

When the seller sells its motor vehicle to any buyer, the car on the motorcycle bill of sale provides critical information about the vehicle. It includes the make, model, the reading of the odometer, and the VIN of the vehicle. The information can make the registration easy for the new owner, and there are minimal hassles.

bill of sale

Want to Sell the Item on an ‘As-Is’ Basis?

When you are selling the item on an ‘as-is’ basis, it means that the item is on sale in its current condition. It is sold with the faults, with or without any warranty, and with or without accessories. When it is indicated the sale is on an ‘as-is’ basis, the seller remains protected from the legal suit if the buyer comes across problems with the purchase.

The BOS for such a sale includes the name and address of the buyer. The seller and their contact information. The date of the transaction, and the price considerations of the purchase.  The payment date, and the type of the transaction whether it was a cash sale, trade, or gifting. If there is any warranty information, it will be part of the BOS. The description of the item, and disclosures made by the seller. It is signed by the seller and the buyer. If the item has to be registered, it has to be acknowledged by the notary public.

Is it mandatory for every sale?

You don’t need BOS for the sale of small items or low-cost items like cups or an old rug. Then real estate transactions are complicated, and you need to get the property registered as per the law laid down by the local government.

10 things you did not know about the bill of sale

A bill of sale is a legal document that records the transfer of ownership of an item from a seller to a buyer. While it’s a relatively straightforward document, there are some aspects that people may not be aware of. Here are 10 things you might not know about the bill of sale:

  1. Varied Legal Requirements:
    • Fact: The legal requirements for a bill of sale can vary by jurisdiction. It’s essential to check local regulations to ensure compliance.
  2. Not Always Required:
    • Fact: In some jurisdictions, a bill of sale is not always required for the transfer of ownership. However, having one can provide clarity and protection for both parties.
  3. Not a Title Replacement:
    • Fact: A bill of sale is not a substitute for a title, especially in transactions involving vehicles. It complements the title by documenting the sale details.
  4. Customizable Templates:
    • Fact: While there are standard templates available, bills of sale can be highly customizable. Parties can include specific terms and conditions that suit their transaction.
  5. Used for Various Items:
    • Fact: Bills of sale are not exclusive to vehicle transactions. They can be used for the sale of various items, including personal property, electronics, furniture, and more.
  6. Protects Both Parties:
    • Fact: The primary purpose of a bill of sale is to protect both the buyer and the seller. It serves as proof of the transaction and can be used to resolve disputes.
  7. May Require Notarization:
    • Fact: In some cases, a bill of sale may need to be notarized to be legally valid. Notarization adds an extra layer of authentication to the document.
  8. As-Is Sales:
    • Fact: Many bills of sale include an “as-is” clause, stating that the buyer accepts the item in its current condition, with no guarantees or warranties from the seller.
  9. Specific Information Required:
    • Fact: A bill of sale typically includes specific information, such as the names and addresses of the buyer and seller, a description of the item, the sale price, and the date of the transaction.
  10. Useful for Tax Purposes:
    • Fact: A bill of sale can be useful for tax purposes. It provides a clear record of the purchase price, which can be important for calculating sales tax or capital gains tax in certain situations.


A bill of sale is a legally binding document that acts as proof of sale and guards the seller against various legal issues. The bill of sale form Oklahoma is available on the legal forms site.

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