We live a busy life. Whether we are working on multiple projects at once or running a business, we have to accomplish many tasks at the end of the day. Should we complete them randomly whenever we wish or based on sticky notes scattering everywhere? Well, both these ways are not right to get everything done on time. Even if you have made a chronological order for on-hand tasks, it is possible that in the end, things get messed up. There, task management and task management tool come into the picture.
We are going to discuss some of the key aspects of task management in this article. Let’s start with the introduction of task management.
Task Management- As an Important Part of Project Management
Simply put, task management is the process to manage, prioritize, and accomplish tasks on time. As an integral part of project management, task management enables teams and project managers to meet all the deadlines irrespective of the project’s size and complexity.
For any project, not all tasks are equal. Therefore, task management software or a team task management tool is necessary to prioritize and schedule tasks as per their importance. As per the survey, an average worker spends as little as 2 hours and 53 minutes on productive activities on a workday. What is more shocking is the fact that the top three unproductive activities eat up more than 2 hours every day.
Proper task management can help companies get rid of this much unproductivity. Let’s go through the benefits of effective task management.
Major Benefits of Task Management for Modern Enterprises
The first and foremost benefit is an increase in productivity.
1. Increased Productivity
Task management can make it possible to delegate the right tasks to the right employees. It can engage the workforce and lead them to on-time completion of the project. Task management tool can assist you to establish a workflow that considers all necessary aspects. As a project manager, you can easily check the record of every employee and assign them tasks as per their skills with ease. As the task management tool keeps every employee in the loop, there is no need to wait for any employee to finish any tasks of other employees. As a result, overall productivity increases significantly.
2. On-time Completion of Tasks
It is necessary to complete high-priority tasks on time for meeting the deadlines. But, without having a robust task management system in place, high-priority tasks cannot get importance as they deserve. Even if a manager keeps on sending a few reminders, there is no guarantee that these high-priority tasks will be completed on time. This reflects on other tasks as well, and therefore, an enterprise fails to meet the deadline. Feature-rich task management software can show high-priority tasks clearly along with their dates of completion. As a result, they get the attention of the workforce and you can meet the deadline.
3. Enhanced Collaboration
How about keeping all your team members on the same page while working on a project? A team task management tool makes it possible for you. If every member of your team knows what others are working on, better collaboration and collective effort to complete the project is likely. In a way, a task management tool offers better transparency, effective communication, and improved collaboration among the team members.
4. Real-time Status Report
A reliable project management software can give managers and all team members a better overview in real-time. Task status and progress reports can help project managers forecast any potential hurdles or issues. Also, if any of the team members is lagging, the manager can take the follow-up and offer the necessary help.
After looking at the benefits, let’s go through the use cases of task management.
Use Cases of Task Management
Task management has a lot of scope in the corporate world. Startups, SMEs, and large enterprises can make the most of task management. Here are the most popular use cases of task management.
1. Social Media Management
An in-house or agency’s social media team cannot function properly without using a task management tool. The ad agency or in-house teams of social media executives work amid tight deadlines and most of their posts need scheduling. Therefore, they need proper task management.
2. Software Development
The IT sector is one of the biggest beneficiaries of task management. Here every project has a strict deadline and high complexity with multiple subtasks. Here, bug fixes, extensive testing, and frequent requests related to development are common. It needs to prioritize tasks in real-time. Here, the main focus remains on the tasks of the developer’s teams.
3. Marketing Campaigns
Every marketing campaign usually follows predefined steps to get an optimum outcome. Firstly, the marketing team meets the client to define objectives and target audiences. Then the manager delegates the tasks like writing ad copy, researching keywords, making designs, and the like to team members. In this entire process, a task management tool plays a vital role. It is necessary for every team member to be on the same page for running the campaign seamlessly.
4. Human Resources
HR managers can simplify their complex hiring process and keep it productive. With frequent interview rescheduled and tons of meetings, the life of an HR manager is difficult. But the project management software can make everything clear and enable HR managers to manage every task perfectly.
How to Manage Tasks Most Effectively?
Advanced team task management tools are essential for better collaboration, seamless data sharing, and effective communication for every project. Here are the top characteristics of task management software to manage every task with ease.
- Team member can access and update tasks easily from anywhere and at any time
- Real-time reports and regular notifications keep team members on track
- The task management tool can bring complete transparency
- It is easy to share and collaborate relevant resources within the premises
Simply put, it is easy to manage tasks and subtasks using the task management tool and meet the deadline of every project.
Concluding Lines
Task management software can enable project managers and team members to ensure that everyone handles the right tasks at the proper time. Task management can increase productivity and assist companies to accomplish their projects on time.
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